Executive Assistant

The TriMech Group offers a comprehensive portfolio of engineering and design software, hardware, professional services, and support, to clients accross the globe. Use the links above to visit the group's websites and learn more.

TriMech’s Enterprise Solutions Team brings together experts from Adaptive, Forward Vision, Design Rule, Desktop Engineering, and Majenta Solutions Dassault Systèmes Division to form an elite solutions team.

The team's core function is to use their wealth of experience to deliver enterprise solutions from the Dassault Systèmes portfolio of products and solutions, including CATIA, DELMIA, ENOVIA, SIMULIA and the 3DEXPERIENCE Platform.

Explore the TriMech Enterpise site to find the full portfolio and more information on our offerings.

The Opportunity

Solid Solutions are looking for an executive assistant to report directly to our managing director.

This is a part time role based around our Kenilworth office. You will be involved in all departments of the business and this role offers an exciting opportunity to make a real impact on the effectiveness of the business.

The full range of responsibilities is impossible to capture but is likely to develop as trust is established and knowledge grows.

Key Details

Salary Range:
£11,000-13,000 (assuming a 15 hour work week)

Hours of work:
Part time, ideally three hours a day, five days a week. This could be flexible for the right candidate.

Location:
Hybrid working. A combination of home working and time spent in Abbey Park, Stoneleigh, Kenilworth with occasional work at a location in Newbold Pacey.

Contact Information

HR Manager:
Kelly Shorthouse

Email:
recruitment@solidsolutions.co.uk

Phone:
01926 333777

Job Description

The Key accountabilities of the role:

Managing phone calls (and possibly emails) for the Managing Director
Diary and expenses management for senior directors
Scheduling and minute taking for Management and Board meetings
Travel and accommodation arrangements for individual and team events
Internal room booking
Finance administration
- Credit card statements, supplier set up forms, invoice statements and follow up letters
Marketing administration
- Management of company clothing issued to all employees
- Management of marketing collateral, branded pens for training courses etc.
Training administration
- Management of customer requests for SOLIDWORKS discs
Event administration
- Organisation of large annual company events (average 4-5 per year)

Your Experience / Skills

Skills and Competencies:

A high level of confidentiality and personal discretion
Extremely organised and able to manage multiple priorities
Polished communication skills including over the phone, by email and face-to-face
Ability to polish and word-smith documents e.g. meeting minutes and internal communications
Agile thinking – comfortable to adapt to new requirements and situations
Willingness to adapt, learn new things and get involved wherever there is an opportunity
Confidence to use judgement and take initiative
Proficient user of MS office and Outlook and enthusiasm to embrace other systems which aid organisation and communication
Ability to work concisely with fine attention to detail
Self-motivated and trustworthy
Physical ability to manage practical tasks such as maintaining drink stocks in customer and employee areas, handling stationery and post deliveries
Willingness occasionally to work additional or different hours when needed
Likely to be a proven professional rather than an inexperienced candidate

Location - Leamington Spa / Kenilworth

The Company

Solid Solutions is a great place to work. Despite having over 230 employees nationwide we retain the energy and enthusiasm usually associated with smaller companies. Ideas are encouraged, voices are heard and efforts are directly translated into business successes. The sense of community also extends outside work hours with some great social events.

We are proud to be one of 75 Best Companies to Work for in the Midlands and the South East in 2021, and a ‘Sunday Times Best Company’ in 2021. These awards come as a result of our employee satisfaction survey.

Discover more about Solid Solutions Group on our Careers pages.

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